Of course those can be created with Microsoft 365: Forms/SharePoint Lists + Power Automate Process so the workflow can be part of business process and include more options & integration but for office/lightweight use cases these templates are extremely handy too.Microsoft Word provides powerful ways to present your Dynamics 365 data in a standardized and well-formatted document. What needs to be watched upon is the Template Admin-team that is created in the process – and that the team is not deleted.Īttachments -support is coming in a few weeks: based on this tweet I would say June-July. Because the editor is Forms-based it is intuitive and easy to use. However it looks like that the Approval Template feature is still rolling out since it is missing the details needed to know what is being approved.Īpproval templates will be very useful for formalizing those requests that now “run wild” with Approval application. John and Kelly then receive the approval request normally. I updated the blog post on to include the info that sending is now active! And as can be seen : we can not specify who will be approving it – That has already been set at the template.Īnd when everything is done... you will just send it for approvals. Let’s choose the Gift application we just created. When you create a new approval using Approval application you can see there is a tab Templates In this view I have this newly created template but also a one I created earlier Using template with Approval request When you are ready hit Preview to see the result.įrom the preview you can then Publish the template for everyone to use. You can also specify do all need to approve, or is one enough. It is Forms! It comes with some limitations though.Īnd finally you define the approval process: do you choose approvers in advance or let the requestor choose them and what kind of answers there will be First you specify your own title and description unless you want to use the once provided by the template.įorm design part is familiar to everyone who has been using Forms. Now we can proceed with template editing. Editing the template / designing the form This means that it is not enough to just to add the person to the Approvals App Admin team -> you need to either make them owners to teams that need approval templates or they need to be Admins as well. If those people are Admins they can create new templates for their organization, otherwise they must be team owners in those teams where they want to create approval templates. When you have added others as Team Owners to Approvals App Admin team they can start creating new templates.
Yes – read the warning and write there a message or mark the team to your IT department that is needs to be safe from expiration and other policies. A new team is created and you need to add people to the team – as owners – who will be able to create and manage templates in the future. Now comes the part that is done only once when templates are created the first time. The list is quite long so I opened it here to be more easily read:Īfter you have chosen the template (or from the scratch) then you need to define the scope of your template: is it intended for everyone (org-wide), specific team members or for specific users use. You will be able then to pick up one of templates to get started – or you can create one from the scratch. When you get there the first time you don’t see any templates You do get a message highlighting about this new feature. If you are a admin / template owner you will find Approval templates “ Manage templates” in the right-hand corner of Approval-application, behind … menu. Or just to prepare your organizations approval templates so you are ready when it ships.
#CREATING TEMPLATES IN OFFICE 365 HOW TO#
However if you are the one sharing information in your organization you may want to get familiar with the feature to provide people instructions and guides how to use it when it is available. You may have to ask your administrator to enable Public Preview for you – or just wait a little longer until feature is fully tested before it rolls to generally available production. Approval Templates are now available for testing in Microsoft Teams Public Preview.